Call for Expression: Business Process Review, Re-Engineering & Update of The Accounting Manual
CALL FOR EXPRESSION OF INTEREST (EOI)
Business Process Review, Re-Engineering & Update of The Accounting Manual
The multi-donor funded programme “Strengthening Good Financial Governance (GFG) in Zambia IV” is financed by the European Union (EU) and the Federal Ministry for Economic Cooperation and Development (BMZ), implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ).
Summary of the Assignment
As part of its support to the Office of the Accountant General (OAG), GFG IV Programme seeks to engage suitably qualified and competent consulting firms to provide consultancy services to undertake review and re-design of business processes and procedures in line with best practices and current developments in PFM. The revised business processes and procedures will be used to update the accounting manual and form the bases for the migration of SAP IFMIS ECC6.8 to SAP S/4HANA.
The main objective is to contribute to the implementation of the Public Financial Management (PFM) Reform Programme in Zambia and, therefore, improve the effectiveness in service delivery to Zambia citizens.
The specific objectives of this consultancy assignment are:
- To help the government to comprehensively review and re-design its business processes and procedures in line with best practices and current developments in PFM.
- To update the accounting manual to reflect the approved revised accounting practices, accounting principles, policies, procedures and the existing regulatory framework applied in present accounting system to ensure smooth, effective and efficient operations.
The contractor is responsible for providing the following services:
- Review and update of the Accounting Concepts, Principles and Policies
- Business process review and re-engineering (BPR)
- Updating the Accounting Manual
- Conduct Stakeholder and Validation Workshops
The service is expected to be performed between November 2025 to May 2026. All deliverables must be completed within this period.
Selection Criteria:
To qualify for consideration in the tender procedure, interested firms are required to meet the following qualifications and submit documents for eligibility assessment accordingly:
- Knowledge and experience of key accounting concepts, principles and policies for a national government including IPSAS and GFS compliant Chart of
Accounts, accounting & Financial Reporting.
- Knowledge and experience in government computerised accounting systems, business processes, procedures & development of accounting manuals
- Knowledge and experience in Review, Analysis, re-engineering, design and implementation of business processes and procedures in government
- Knowledge and experience of Zambia government’s budgeting, budget execution and accounting systems, processes and procedures, etc.
- Experience of working on Two (2) accounting and budget reform assignments in a national government
- Regional Experience in Zambia
- Experience of development Projects
Additional submissions:
- Annual total turnover for each of the last three (3) years, a minimum of 140,000 Euros or Zambian Kwacha equivalent per year is required.
- List of completed and ongoing projects supported by at least 2 client references.
- CV(s) detailing experience, competencies, and skills of key personnel for this project.
Submission Details:
- Official letter expressing interest.
How To Submit:
The number of pages of all submission documents shall not exceed 50 pages.
External content (e.g., links to websites) will not be considered, the size limit of the attachment is 30MB.
The information and documents specified above shall be submitted to GIZ in PDF format by Tuesday 28th October 2025 on or before 16:00hrs Zambian local time to the following email address: [email protected]
The subject line must be clearly marked as: “Call for Expression of Interest, Ref Updating Accounting Manual No. 83494794”
Kindly note that complete tender documents will ONLY be shared with the
shortlisted consultant that will meet stated criteria.
For further clarification bidders can send their queries to: [email protected] GIZ Procurement Unit