Position of Procurement Specialist

HEALTH SYSTEMS STRENGTHENING FOR HUMAN CAPITAL DEVELOPMENT PROJECT

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REQUEST FOR EXPRESSIONS OF INTEREST

  Title of Assignment: Position of Procurement Specialist

 Reference Number: SZ-MOH-431090-CS-INDV

 Background

 The Government of Eswatini (GOE) through the Ministry of Health (MOH) is undertaking the COVID-19 Emergency Response Project (Eswatini COVID-19 ERP; P173883) and Health System Strengthening for Human Capital Development in Eswatini Project (HSS4HCDP; P168564) with support from the World Bank.

 Project Context

 To meet the National Health Sector Strategic Plan’s (NHSSP II 2019-23) policy objective – “build an efficient, equitable, client-centered health system for accelerated attainment of the highest standard of health for all people in Eswatini” – the MOH recognizes the need to invest in health system strengthening to improve the coverage of essential services and the quality of care. Modernizing the foundations of the health system and applying evidence-based improvements are key to achieving better quality care and, through that, reduced child and adult mortality and stunting for human capital formation.

To address key sector challenges in the health sector, the MOH is implementing the HSS4HCDP with the aim of improving the coverage and quality of key reproductive, maternal, neonatal, child and adolescent health (RMNCAH), nutrition and non-communicable disease (NCD) services (hypertension and diabetes) in Eswatini. The project focuses on strengthening the health system and ramping up investments in RMNCAH, nutrition and NCD services to address critical human capital challenges, including stunting and child and adult mortality, applying a life course approach. The project includes the following components: Component 1: Improve health service delivery to increase the coverage and quality of health services to build human capital; Component 2. Increase community demand for RMNCAH, nutrition and NCD services; Component 3. Strengthen the MOH’s stewardship capacity to manage essential health and nutrition services and project activities; and Component 4: Contingent Emergency Response Component.

The project is complementary to the Eswatini COVID-19 ERP and is designed to deepen and extend its investment impact through focusing on medium-term structural changes and the modernization of the health sector.

 OBJECTIVES:

To ensure timely implementation of procurement activities (including the planning and implementation and supervision of all procurement operations) under the two projects (HSS4HCDP and the COVID-19 ERP) in compliance with Bank procurement guidelines and as agreed in the Loan Agreements.

DUTIES AND ACCOUTABILITIES:

Specifically, the candidate will be responsible for the following:

  • Review and refine the procurement arrangements for all project components as described in the Project Operations Manual
  • At all stages of the procurement process, ensure project procurement adheres to World Bank Fiduciary and Governance requirements.
  • Support the preparation and revision of the Project Procurement Strategy for Development (PPSD), as needed, in response to emerging requirements and changing conditions.
  • Coordinate with the PIU and technical teams and ensure that all procurement activities are planned through Systematic Tracking of Exchanges in Procurement (STEP) and appropriate clearance is obtained before procurement is initiated, and that STEP roadmaps are kept up to date at all times.
  • Establish and maintain suitable procurement record management system and contracts register for the project to ensure that all records and files of all procurement documentation are kept both in the case of activities subject to prior and post reviews by the World Bank and auditors.
  • Keep accurate records of procurement activities, including purchase register, deliveries, contract register and completion of works, for the use of procurement post-reviews and auditing.
  • Provide hands on support to Government of Eswatini staff and other stakeholders in all aspects of procurement for the project.
  • Using the appropriate World Bank formats, prepare procurement and consultant selection documentation including advertisements, requests for quotations, bidding documents, expressions of interest, requests for proposals, evaluation reports and contracts.
  • In conjunction with technical teams/sector specialists, prepare technical specifications and terms of reference for procurement and consultant contracts with inputs from technical teams.
  • Manage the entire procurement process including preparation of procurement documents; inviting for bids, expressions of interest and proposals; responding to clarifications; opening bids and proposals; bid and proposal evaluation and shortlisting; pre-contract meetings and negotiations for consultant contracts; contract signing; and contract management including monitoring of contract performance.
  • Ensure that procurement complaints are addressed in accordance with the agreed procedure and that complaints and the responses are correctly recorded in STEP system.
  • Support contract management and ensure that the contract responsibilities/deliverables are delivered within the agreed timeframe and necessary action is taken to mitigate risk of contract failure.
  • Provide input to the preparation of the project Annual Work Plan and Budget
  • Prepare and revise annual procurement plans as specified for Bank-financed projects.
  • Prepare quarterly procurement progress reports with updated information on the status of procurement contracts.
  • Liaise with different Government of Eswatini institutions responsible for public procurement on issues incidental to the project.
  • Report equally  to the Project Coordinators of the two projects (HSS4HCD Project – P168564 and the COVID-19 Emergency Response Project – P173883).
  • Assist with any other relevant duties assigned (e.g., advise the technical teams on procurement procedures, etc).

QUALIFICATIONS:

  • Bachelor’s degree with a major in a relevant discipline (e.g. Procurement, Finance, Business or Commerce) and relevant training in public procurement; Master’s degree will be an advantage.
  • Relevant professional accreditation such as MCIPS will be an added advantage.
  • At least seven (7) years of direct relevant work experience as Procurement Specialist including supervisory capacity, or alternatively, substantial work responsibilities in procurement dealing with World Bank and donor-financed projects.
  • Demonstrated experience in contract management.
  • Good knowledge of concepts and principles of and approaches to international procurement, and public procurement systems.
  • Good degree of integrity, judgment and tact in handling the most sensitive, diverse and confidential material.
  • Knowledge of the Eswatini and/ or Southern Africa procurement environment.
  • Understanding of Eswatini health sector strategic plan objectives, policies and practices related to project/sector and critical links to procurement is desirable.

 Duration of Service

The Contract will be for a duration of 14 months .

Reporting Obligations

The Procurement Specialist will report to the Project Coordinator

Duty Station

Mbabane, with field visits as required.

Remuneration and payment schedule

In accordance with relevant World Bank Guidelines and Kingdom of Eswatini guidelines as applicable

APPLICATIONS:

Submit a detailed copy of updated curriculum vitae (duties inclusive), references and scanned copies of notarized academic or professional certifications.

Application should be addressed to:

The Principal Secretary, Ministry of Health; 2nd Floor Ministry of Justice Building, Mbabane. Postal address: The Principal Secretary, Ministry of Health P.O. Box 5; Mbabane, Eswatini.

Electronic applications should be sent to Project Coordinator; [email protected] & [email protected] copy to [email protected]  and [email protected] no later than 11.00 hours on 28th June, 2024. All applications will be acknowledged but only shortlisted candidates will be contacted. Contacts: (00268) 24045514; (00268) 24042431.

 

 

 

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