Programme Assistant

VACANCY ANNOUNCEMENT FOR THE POST OF PROGRAMME ASSISTANT
REF. ECHO/PA/PRY

To join DG ECHO in Pretoria, South Africa

The European Commission’s Directorate General for European Civil Protection and Humanitarian Aid
Operations (ECHO) funds relief operations for victims of natural disasters and conflicts outside the European
Union. DG ECHO works with about 200 operational partners, including United Nations agencies, the Red
Cross/Crescent movement, and non-governmental organisations (NGOs). Aid is channelled impartially, straight
to victims, regardless of their race, ethnic group, religion, gender, age, nationality, or political affiliation.
DG ECHO is recruiting one National Staff to be based in Pretoria (South Africa) as a Programme Assistant.

1. Duties & Responsibilities:

The Programme Assistant (PA) will be based in Pretoria, and she/he carries out activities to contribute to the
delivery of an effective humanitarian response. The jobholder contributes to assessments, monitoring, and
evaluations of projects, as well as to the analysis of the humanitarian context in coverage. She/he is responsible
for the below high-level responsibilities:

Programme work:

 Contributes to the appraisal, monitoring and evaluation of projects and partner’s reports, including financial
assessment of proposals.
 Critically studies and comments upon partners` reports and field operations and reports to line manager.
 Assists the HoO/TA (Technical Assistant) in the preparation of fiche-ops (e-documents completed by DG
ECHO staff for assessing and monitoring projects), as appropriate.
 Assists with, participate in, and reports on meetings, as appropriate.
 Advises on the operational capacity of implementing partners.
 Drafts reports on the humanitarian situation, including any political, economic and security events relevant to
the analysis of the humanitarian situation in the country/region.
 Produces and circulates information of common interest (humanitarian situation reports, background
information, etc).
 Accompanies the TA on field visits, as requested and may act as interpreter if necessary.
 Assists the Head of Office/ Technical Assistant in the event of an emergency response.
 Prepares maps, when appropriate.
 Provides backstopping and surge support capacity in case of need.

Working with partners:

 Maintains contacts with DG ECHO’s partners, advising of any major issues arising.
 Ensures communications with DG ECHO’s partners, including establishing and maintaining a database of
relevant organisations and personnel.
 Maintains contracts/grants database.

Coordination:

 Participates in meetings as requested.
 Liaises with local authorities and institutions, in coordination with the Head of Office/TA, as delegated and
appropriate.
 Assists with enhancing the visibility and communication of DG ECHO’s overall assistance.
 Responds to requests for information as delegated.
 Prepares missions: agenda setting, contacts with partners, programming visits, meetings, etc.

A detailed Terms of Reference (including competencies required and more detailed information on the tasks) is available at https://www.eeas.europa.eu/delegations/south-africa_en

2. Required Qualifications:
Education: A relevant first level university degree or equivalent professional experience. Knowledge and experience:
 Minimum 5 years of relevant experience at national or international level in supporting programme/project
operations, including at least 2 years of experience with an NGO, UN, donor, or national/international organisation.
 Good knowledge of the EU humanitarian aid system.
 Good knowledge of International NGOs, UN Aid Agencies and Red Cross Movement.
 Good understanding of Humanitarian Aid principles, policies, and standards.
 Experience in the usage of computers and office software packages (MS Word, Excel, etc).
Languages:
 An excellent Knowledge of English (verbal and written).
 A good knowledge/understanding of French, level B2 is required (verbal and written).
 Knowledge of Portuguese is an added value.
3. Required Skills:
Impeccable conduct in service, drive for results, excellent communication skills, capacity to work with others,
adaptability, and flexibility skills.
4. How to apply:
Applications, including a cover letter, a detailed CV, a copy of education certificates, degree, and a copy of
relevant employment certificates, should be uploaded at https://ats.flexi-personnel.com/jobs/ until 25/04/2025 at 18:00h. The vacancy reference REF: “ECHO/PA/PRY” must be clearly indicated in the subject line.

This position is open to nationals and other residents of South Africa with valid permanent residence permits.
DG ECHO applies a policy of equal opportunities. Our recruitment policy is based on respect for diversity,
maintaining the gender balance, as well as the balance between professional and private life, and support for
training and development opportunities.

For information, the employment conditions that could be proposed include an initial contract of one year with
the possibility of renewal subject to a 3-month probationary period and following a positive annual evaluation.
As an indication, the monthly basic salary range is ZAR 49,202.00 (minimum corresponding to 5 years’
experience and subject to local tax law). The salary will be adapted according to the exact duration of relevant
professional experience supported by a work certificate (two years of relevant experience account for one step in
DG ECHO’s salary grid). In addition to this, the employee will also receive disability/retirement allowance, 13 th
month salary as well as a medical coverage.

DG ECHO’s employees are bound by the National Staff code of conduct which is available on the link:
https://ec.europa.eu/echo/system/files/2019-09/code_of_conduct_for_national_staff.pdf
Only the short-listed candidates will be contacted. Candidates who are not contacted by 30/06/2025 should
consider that they have not been selected. Any form of canvassing, soliciting, or influencing will be treated as
grounds for disqualification.

Shortlisted candidates who are successful in the written test and who make it to the oral interview phase but are
not to the final selection, could be included (depending on the results of the oral interview) in a reserve list and
can be considered if a new procedure takes place for a similar post in the next 12 months.
“Any processing of your personal data will be done in accordance with the applicable EU legislation
(Regulation (EU)2018/1725 of the European Parliament and of the Council of 23 October 2018 on the
protection of natural persons with regard to the processing of personal data by the Union institutions, bodies,
offices and agencies and on the free movement of such data.”

The privacy statement can be found on DGECHO’s website

.https://ec.europa.eu/echo/system/files/2020-01/privacy_statement_recruitment_ns_final_version.pdf